Secretary to Managing Director

Qualifications and Skills

• Bachelor’s degree in Business Administration, Commerce, or related field (preferred).
• Secretarial Course
• 5+ years of experience in a similar administrative or executive assistant role.
• Proficiency in shorthand and typing in both English and Hindi is mandatory.
• Excellent command of English and Hindi, with strong written and verbal communication skills.
• Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Discretion, professionalism, and ability to handle confidential information with integrity.
• Strong organizational and multitasking abilities, with high attention to detail.

Key Responsibilities

• Use shorthand to transcribe meeting notes, instructions
• Draft, review, and manage correspondence (emails, letters) in English/Hindi/Marathi ensuring accuracy and professional tone.
• Prepare confidential documents, reports, and presentations as directed by the MD
• Manage the MD’s calendar, schedule appointments, and organize meetings
• Schedule and organize all meetings, including preparing agendas, booking venues, and setting up meeting resources.
• Maintain organized filing systems, databases, and records in a confidential and accessible manner.
• Prepare travel documents, itineraries, and manage expense reports.
• Screen calls and prioritize messages, maintaining effective communication and ensuring timely responses.

Key Attributes

• Professional demeanor with a strong work ethic.
• Ability to work independently, prioritize tasks, and efficient time management.
• Adaptability and flexibility to changing priorities and requirements.
• Strong interpersonal skills to work with diverse individuals and manage relationships effectively.